Free Printable RN Resignation Letter Template

sample of printable RN resignation letter template in word format

As a registered nurse (RN), there may come a time when you need to resign from your position. Whether you are leaving for personal reasons, pursuing a new career path, or relocating to a different area, it is important to resign professionally and respectfully. One of the key steps in this process is writing an RN resignation letter.

In this guide, we will walk you through everything you need to know about crafting a well-written resignation letter that reflects your professionalism and gratitude for the opportunities you have had as an RN.

What is an RN Resignation Letter?

An RN resignation letter is a formal document that you submit to your employer to notify them of your intention to resign from your position as a registered nurse. It serves as a professional courtesy and ensures a smooth transition for both you and your employer. The resignation letter should include important details such as your last working day, gratitude for the experience gained, and any necessary follow-up information.

Why is an RN Resignation Letter Important?

Writing an RN resignation letter is important for several reasons. First and foremost, it allows you to leave your position on good terms with your employer. By providing a formal notice, you demonstrate professionalism and respect for the organization you are leaving behind. Additionally, a well-written resignation letter helps maintain a positive relationship with your colleagues and supervisors, which can be beneficial for future job references and networking opportunities.

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How to Write an RN Resignation Letter

Writing an effective RN resignation letter requires careful thought and attention to detail. Here is a step-by-step guide to help you craft a professional and respectful letter:

1. Start with a Polite and Professional Salutation

Begin your resignation letter by addressing it to your supervisor or the appropriate person in your organization. Use a formal salutation such as “Dear [Supervisor’s Name],” or “To Whom It May Concern.” This sets a respectful tone for the rest of the letter.

2. Clearly State Your Intention to Resign

In the opening paragraph, clearly state your intention to resign from your position as an RN. Be direct and concise, avoiding any unnecessary details or explanations. For example, you can write, “I am writing to inform you of my decision to resign from my position as an RN at [Organization Name].”

3. Provide a Last Working Day

Include the date of your last working day in your resignation letter. This allows your employer to plan for your departure and make any necessary arrangements for the continuation of patient care. It is customary to provide at least two weeks’ notice, but you can adjust the timeframe based on your specific circumstances.

4. Express Gratitude

Take a moment to express gratitude for the opportunities and experiences you have had as an RN in the organization. Highlight specific achievements or positive aspects of your time there. This shows appreciation and leaves a positive impression.

5. Offer Assistance with the Transition

Show your willingness to assist with the transition process by offering to help train or mentor your replacement, if necessary. This demonstrates your commitment to ensuring a smooth transition for your colleagues and patients.

6. Keep the Tone Positive

Throughout your resignation letter, maintain a positive and professional tone. Avoid expressing any negative sentiments or criticisms about the organization or your colleagues. Focus on the positive aspects of your time as an RN and the valuable experiences you have gained.

7. Close the Letter with a Polite Farewell

In the closing paragraph, express your gratitude once again and offer well wishes for the future success of the organization. Sign off with a polite closing, such as “Sincerely” or “Best regards,” followed by your name and contact information.

8. Proofread and Edit

Before submitting your resignation letter, make sure to proofread it carefully for any grammatical errors or typos. Read it aloud to ensure the flow and clarity of your message. A well-edited letter reflects your attention to detail and professionalism.

Sample RN Resignation Letter

Here is a sample RN resignation letter that you can use as a reference when crafting your own:

[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Supervisor’s Name]
[Organization Name]
[Organization Address]
[City, State, ZIP Code]

Dear [Supervisor’s Name],

I am writing to inform you of my decision to resign from my position as an RN at [Organization Name]. My last working day will be [Last Working Day], providing you with a two-week notice period to facilitate a smooth transition.

I want to express my sincere gratitude for the opportunities and experiences I have had as a registered nurse at [Organization Name]. It has been a privilege to work alongside such dedicated and compassionate healthcare professionals. I have grown both personally and professionally during my time here.

I am committed to ensuring a seamless transition for my colleagues and patients. Please let me know if there is any way I can assist in training or mentoring my replacement. I want to ensure that the high-quality care provided by [Organization Name] continues uninterrupted.

Thank you once again for the support and guidance I have received throughout my tenure as an RN. I am confident that [Organization Name] will continue to thrive and make a positive impact in the community.


[Your Name]


Simplify your departure from the nursing profession with our RN Resignation Letter Template for Word, available for immediate download. This template offers a professional and clear format for notifying your employer and colleagues about your resignation. It includes customizable sections for the resignation date, expressions of appreciation, and any relevant details you wish to convey. Ideal for registered nurses, this template ensures a smooth and considerate resignation communication. Download it now for an efficient transition.

RN Resignation Letter Template Word – Download