Scholarship Reference Letter Template

sample of editable scholarship reference letter template in word format

If you have been asked to write a scholarship reference letter, you may be wondering where to start. Writing a letter that highlights someone’s qualifications and achievements can be a daunting task, especially when it comes to securing a scholarship.

However, with the right approach and some helpful tips, you can create a compelling reference letter that will greatly increase the chances of the applicant receiving the scholarship they deserve.

What is a Scholarship Reference Letter?

A scholarship reference letter is a document written by someone who knows the applicant well and can attest to their qualifications and abilities. It serves as a recommendation for the applicant and provides insight into their character, academic achievements, and potential for success. Scholarship reference letters are typically requested by scholarship committees to assess the applicant’s suitability for the scholarship.

Why are Scholarship Reference Letters Important?

Scholarship reference letters play a crucial role in the scholarship application process. They provide an objective evaluation of the applicant’s abilities and help the scholarship committee make informed decisions. Reference letters offer a different perspective on the applicant and can often shed light on their personal qualities and achievements that may not be evident from their academic records or application essays. A strong reference letter can significantly enhance an applicant’s chances of receiving a scholarship.

Who Should Write This Letter?

The ideal person to write a scholarship reference letter is someone who knows the applicant well and can provide a comprehensive assessment of their qualifications. This could be a teacher, professor, employer, mentor, or any other individual who has had a significant impact on the applicant’s life. It is crucial that the person writing the letter has a positive opinion of the applicant and is genuinely supportive of their goals and aspirations.

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Which Information Should be Included in a Scholarship Reference Letter?

A scholarship reference letter should include specific details about the applicant’s qualifications, achievements, and personal qualities. It should address the applicant’s academic performance, extracurricular activities, leadership skills, and any other relevant information that demonstrates their suitability for the scholarship. The letter should also provide examples and anecdotes that illustrate the applicant’s character and potential for success.

When Should a Scholarship Reference Letter be Written?

A scholarship reference letter should be written well in advance of the scholarship application deadline. This will give the writer enough time to gather the necessary information and compose a thoughtful and well-crafted letter. It is important to consider the writer’s schedule and give them ample time to complete the letter without feeling rushed.

How to Write an Effective Scholarship Reference Letter

Writing an effective scholarship reference letter requires careful thought and attention to detail. Here are some tips to help you create a compelling letter:

1. Familiarize Yourself with the Scholarship Criteria. Before writing the letter, make sure you understand the specific criteria the scholarship committee is looking for. This will help you tailor your letter to highlight the applicant’s qualifications that align with those criteria.

2. Gather Relevant Information. Take the time to gather all the necessary information about the applicant, including their academic records, extracurricular activities, and any notable achievements. This will allow you to provide specific examples and details in your letter.

3. Start with a Strong Opening. Begin the letter with a compelling introduction that grabs the reader’s attention and sets a positive tone. You can start by mentioning how long you have known the applicant and in what capacity.

4. Provide Specific Examples. Support your claims about the applicant’s qualifications with specific examples and anecdotes. This will make your letter more credible and give the scholarship committee a better understanding of the applicant’s abilities.

5. Highlight the Applicant’s Strengths. Focus on the applicant’s strengths and highlight their unique qualities and achievements. Emphasize how these qualities make them an ideal candidate for the scholarship.

6. Be Honest and Objective. It is important to provide an honest and objective assessment of the applicant’s qualifications. Avoid exaggerations or false claims that could undermine the credibility of your letter.

7. Use a Formal Tone and Proper Formatting. Maintain a formal tone throughout the letter and use proper formatting. This includes using a professional letterhead, addressing the recipient appropriately, and signing the letter.

8. Proofread and Edit. Before submitting the letter, make sure to proofread it carefully for grammar and spelling errors. Edit any sentences or paragraphs that may need clarification or improvement.

9. Follow the Instructions. Pay attention to any specific instructions provided by the scholarship committee regarding the format or content of the reference letter. Failure to follow these instructions may result in the letter being disregarded.

10. Submit the Letter on Time. Finally, make sure to submit the reference letter before the scholarship application deadline. Late submissions may not be considered, so it is important to plan accordingly.

Example of a Scholarship Reference Letter

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]

[Scholarship Committee]
[Scholarship Name]
[Company Name]
[Company Address]
[City, State, Zip Code]

Dear Members of the Scholarship Committee,

I am writing this letter to highly recommend [Student’s Full Name] for the [Scholarship Name]. As [Student’s Full Name]’s [Your Relationship to the Student], I have had the privilege of witnessing their exceptional academic capabilities, determination, and commitment to their education.

I have known [Student’s Full Name] for [Number of Years] years in the capacity of [Your Relationship to the Student]. Throughout this time, I have seen them grow into a highly motivated and enthusiastic individual. [He/She] possesses a genuine thirst for knowledge and consistently demonstrates a strong work ethic in every academic endeavor [he/she] undertakes.

As [Student’s Full Name]’s [Teacher/Professor/Counselor], I have had the opportunity to closely observe their academic performance. They consistently excel in their coursework, displaying a deep understanding of complex concepts and an ability to think critically. Their dedication to their studies is evident through their consistently high grades, placing them in the top [Percentage] percentile of their class.

It is worth mentioning that [Student’s Full Name] is not only academically accomplished but also actively involved in extracurricular activities. [He/She] has been an active participant in [Clubs/Organizations/Community Activities], where [he/she] has showcased strong leadership skills, teamwork, and a commitment to serving others. [He/She] has also volunteered [Number of Hours] hours at [Organization/Charity], demonstrating a genuine desire to make a positive impact on [his/her] community.

Furthermore, [Student’s Full Name] has shown great resilience and determination in overcoming personal challenges. Despite facing adversity, [he/she] has remained focused on [his/her] goals and has consistently displayed remarkable perseverance. [He/She] is highly self-motivated and possesses a strong desire to succeed, which will undoubtedly contribute to [his/her] continued success in higher education.

In conclusion, I wholeheartedly recommend [Student’s Full Name] for the [Scholarship Name]. [He/She] is an exceptional individual who consistently demonstrates academic excellence, leadership qualities, and a commitment to serving others. I am confident that [he/she] will make significant contributions to [his/her] chosen field of study and society as a whole.

Thank you for considering [Student’s Full Name]’s application. Should you require any further information, please do not hesitate to contact me at [Your Email Address] or [Your Phone Number]. I am more than willing to provide additional insights into [his/her] character, achievements, and capabilities.

Yours sincerely,

[Your Name]
[Your Title/Position]
[Your Institution/Organization]


Secure scholarships with our Scholarship Reference Letter Template for Word, available for immediate download. This template provides a professional and comprehensive format for writing a reference letter to support a student’s scholarship application. It includes customizable sections to highlight the student’s qualifications, achievements, and character. Ideal for educators, employers, or individuals providing references, this template ensures a strong recommendation for scholarship consideration. Download it now for effective reference letter writing.

Scholarship Reference Letter Template WordDownload